Planning an office move can cause a lot of stress and anxiety in the workplace, and it can also result in a waste of time and effort. But it doesn’t have to be this way, especially if you know what to expect and what to do. So if you are preparing for an office move for your business, how can you make sure that it all goes as smoothly as possible? Let’s find out.
First: choose a good removals firm
With any office move, you can’t possibly do it alone. Even if you enlist the help of your entire staff, doing it on your own is still not feasible. That’s why one of your first tasks should be to look for a good removals firm. The removals firm you choose should have plenty of experience, particularly with office moves. Ask them for referrals, if possible, and let them know precisely what you need, as advised by removal companies Gloucester Advanced Removals & Storage. If you have special office or industrial equipment, for instance, you need to let them know how you prefer it to be transported. For best results, start looking for a removals firm about 8 to 12 weeks prior to your moving schedule. It’s also best to get about three quotes so you can make a good comparison of their services.
Assess your new office’s layout
Before you move, it is also important for you to have a thorough understanding of your new office’s layout. This will help you plan where to place your staff and equipment so you can maximise the available space. Once you have drawn up a floor plan showing where everything will be placed, place labels on the different rooms and spaces in the new office so that when you move, you can simply point out to the moving staff where to place various items. Don’t forget to take measurements of your furniture and equipment just to make sure they will fit properly in their new space.
Educate your staff and give them regular updates
Of course, your staff will have to help out with the move as much as they can. They need to be informed about the move from the beginning, and they need to make sure their workspaces are properly prepared for the move. Whatever personal possessions they have in their workspaces should be placed in boxes and labeled with their names so there will be no confusion or lost items come moving day. This is where a ‘moving guide’ can come in handy as well. You can prepare a guide for everyone detailing the different aspects of the move, the layout of the new office, where all the individual staff will be located, and so on. It might also be a good idea to assign different tasks to several staff members so they can take charge of particular responsibilities.